Navigating remote work with online HR software

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While it can be considered possible to operate your company without an HR System it will make your life more difficult. By using HR remote work tools you can assist employees through self-service, access to L&D, past performance reviews and payslips virtually. A good online HR software will also allow HR professionals to keep track of how remote workers are doing from their productivity and performance to their wellbeing through analytics. While many organisations have traditionally supported part-time remote working for select groups of employees its only since 2020 that remote working was seen more as a norm for a significant amount of UK workers. Prior to the Covid pandemic in 2019, 4.7% of UK employees worked from home (WISERD) By April 2020, 46.6% of employees did at least part of their job from home (ONS)  

 

The Role of HR in Remote Work 

HR departments play a pivotal role in ensuring that remote work arrangements are successful. From recruitment and onboarding to performance management and employee engagement, people professionals must be strategic to accommodate remote work dynamics. Traditional HR processes that rely heavily on face-to-face interactions and paper-based documentation are no longer feasible in a remote work environment. Hence, the need for digital transformation in HR management becomes imperative. 

The impact of the switch to remote working is a HR heavy process with adjustments needed to working hours, locations, shifts in organisational culture and changes to how employees are onboarded, without a modern HR Software that can be accessed anytime many people professionals would find that their efforts and their colleagues to work remotely would be hampered by the lack of up-to-date technology.  

In a 2020 YouGov survey nearly a quarter of UK workers said their productivity had taken a hit because vital software was not available from home.  

 

Key Benefits: 

Centralised Data Management: A remote HR software like xcd centralises employee data, making it easily accessible from anywhere with an internet connection. This eliminates the need for maintaining disparate spreadsheets or physical files, reducing the risk of errors, and ensuring data security. 

 Efficient Recruitment and Onboarding: Virtual recruitment and onboarding processes can be streamlined through your HR software. From posting job listings and collecting applications to conducting virtual interviews and facilitating digital onboarding, these platforms simplify the entire recruitment lifecycle. 

 Performance Management: Performance evaluations and feedback mechanisms can be seamlessly integrated into your HR software. Managers can set goals, track progress, and provide real-time feedback to remote employees, fostering a culture of continuous improvement. 

Monitor Performance and Engagement: Utilise the analytics and reporting capabilities of the remote HR software to monitor employee performance, engagement levels, and overall satisfaction. Identify trends, address potential issues proactively, and celebrate successes to maintain a positive remote work culture. xcd’s solution offers a wealth of information at your fingertips allowing you to spot trends early and make the best decisions for your company. 

Find out more about the/power of xcd reporting here

 

 How to smoothly navigate remote work with online HR Software 

Invest in User Training: Provide comprehensive training to HR professionals and employees on how to use the online HR software effectively. This will maximise adoption rates and ensure that everyone can leverage its full potential. 

 Prioritise Data Security: Implement robust security measures to protect sensitive employee data stored within the HR software. This includes encryption protocols, multi-factor authentication, regular security audits, and compliance with data protection regulations such as GDPR. xcd is built on the salesforce platform which is the answer to your data security concerns.  

Learn how Fosroc chose xcd’s solution based on our best-in-class Salesforce data security 

  Promote Communication and Collaboration: Encourage open communication and collaboration among remote teams by leveraging the communication features available in the HR software. Regular check-ins, virtual team meetings, and collaborative project management tools can foster a sense of unity and camaraderie among dispersed employees. 

 Create a culture of trust and accountability: HR is crucial in fostering a culture of trust and accountability within remote teams. By promoting transparent communication practices, encouraging autonomy, and recognising achievements, HR can help remote employees feel valued and motivated to perform at their best.  

You may be interested in our article: How HR can build trust in the workplace 

 Monitoring and addressing Performance Issues: Despite the many benefits of remote work, performance issues may arise. HR plays an important role in identifying and addressing performance issues promptly. Using a performance management software can help when conducting performance reviews, managing performance gaps and providing support to remote employees.  

Read our article on How HR should handle underperforming employees 

 As remote work continues to gain traction, organisations must adapt their HR management strategies to accommodate this shift effectively. HR software like xcd is emerging as an indispensable tool for navigating the complexities of remote work seamlessly. By leveraging its comprehensive features and functionalities, businesses can streamline HR processes, foster employee engagement, and ensure compliance with legal regulations, thereby unlocking the full potential of remote work arrangements. Investing in online HR software is not just a prudent decision but a strategic imperative for thriving in the evolving world of work.