Keeping track of headcount

Since the last economy slump, most markets have now picked up and are now growing at a steady rate, with businesses flourishing and ever-expanding. As business owners and employees this is obviously exactly what we want but how easy is it to keep track of your employee headcount to see where you are growing and what resource is required and where?

If you’re simply relying on manual methods, i.e. spreadsheets and other documents, it’s probably more of a case that you’re having to remember who left what role and when, who changed roles and who has started. If you’re a medium-sized business or large enterprise then this is no easy task as employee turnover and general movement could be quite high. More often than not, HR’s view of company headcount is significantly different from that of a finance report.

In addition to this, insight is extremely important when it comes to success planning and if you’re using manual HR methods for data collation then this is not only laborious but also prone to errors. As an HR professional, the last thing you want is to be in front of the board of Directors with inaccurate and unreliable information as this will provide false information about business results and add hours of work in the form of manual tracking and exception reporting. Not good….

However, HR technology will enable you to overcome all of these issues. At the click of a button it’s quick and easy to show all kinds of different scenarios. For example, you will be able to see where you are now in terms of headcount compared to that of three months ago, a year ago, five years ago and so on. You name it, the system will be able to calculate it. You will be able to demonstrate which areas of the business are growing and which are getting smaller and this can all be shown as a simple bar chart, month on month (or whichever value you choose). You can easily see growth and reductions and collate any form of stats you need. We recently had a request of ratios of PA’s to Executives over a specific period of time for example. The list of possibilities is endless…

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