Time & Expenses Software

Boost accuracy and cut HR admin, empowering people through simple, intuitive self-service.

Time & Expenses

Mobile, paperless expenses drastically reduce processing time, while flexible timesheets and customisable workcycles cater for a wide range of different role types.

Key benefits:

  • Track workforce trends to inform better decision-making
  • Build your system around the flexible needs of different employee types
  • Banish stacks of paper receipts with instant paperless expenses 
  • Cut processing time and eliminate last minute chasing with mobile approvals
  • Offer personalised employee experience with tools like configurable workcycle
Time Is Money


Seamless and flexible timesheets allow for accuracy, timely completion and reduced admin processes.

  • Track employee and project time easily and effectively
  • Range of timesheets available for different situations, i.e. casual workers, flexible time, overtime and more
  • Automated alerts and reminders to complete timesheets
  • No login required, automate everything with a Thermal Biometric Scanner (TBS)
  • Where appropriate, pay people based on logged timesheet hours
  • Complete visibility and comprehensive reporting

Work cycles

Where employees work a regular pattern but different hours each day, XCD’s work cycles tool makes this complex process simple.

  • Automate calculations around leave entitlement, hours of absence for requested leave, and total hours worked each day
  • Calculate part-period pro-rata payments
  • Automatically updates annual leave summary record if the employee’s work patterns change
  • Comes pre-loaded with 14 standard work cycle templates
  • Work cycles can incorporate virtually any composition or duration, based on the unique factors within your organisation


Make it easy to submit, approve and process expenses, report and prepare for audits with our expense management functionality.

  • Submit and approve expense from any smart device using the XCD mobile app
  • Multi-currency expenses supported
  • Multi-role expenses assignment, processing and reporting
  • Simple approval process, with multi-level available if required
  • Manager or administrator may amend expenses on employee’s behalf
  • Assign and process expenses for multi-job role employees


Ensure accuracy and transparency throughout your organisation with custom authorisation levels and straightforward processes to enable self-service.

  • Supports many types of overtime: On call, fixed and variable rates, variable overtime hours with associated multipliers’
  • Simple process to make and approve claims
  • Send payment information directly to payroll and pay through BACS if required
  • Complete visibility for employees, management and HR Bulk overtime data uploads and processing

Take the next step, book a demo today

You’ll be amazed by how quick, and easy processing becomes using XCD. Book a tailored demo with one of our system specialists.

Get started by getting in touch with us today; our team is waiting to hear from you!

  • We’ll call you straight back to find out what you need and select a convenient demo slot.
  • An XCD system specialist will walk you through a tailored demo of the XCD functions that specifically meet your needs.
  • A demo typically takes between 30 mins to an hour.
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